Administration & Support Coordinator 2

Jan 25, 2024
Munich, Germany
... Not specified
... Intermediate
Full time
... Office work


WHAT YOU DO AT AMD CHANGES EVERYTHING

We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences – the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our mission is the AMD culture. We push the limits of innovation to solve the world’s most important challenges. We strive for execution excellence while being direct, humble, collaborative, and inclusive of diverse perspectives. 

AMD together we advance_




Description

AMD is looking for a professional and experience Office Manager to manage the day to day operations of our office in Munich. The ideal candidate will be well versed in local practices, self-driven, task oriented person who enjoys working on changing tasks and requirements in a multi-cultural environment. The office manager will be well organized, self-driven, with excellent verbal and written communication skills

 

 

 

Responsibilities

 

  • End to end completion of all administration tasks and compliance to local legislation and practices
  • Align and partner with our central functions in our EMEA HQ i.e. HR, Finance, Purchasing, IT, Facilities / Security, and Legal
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage relationships with all local providers for Travel, office supplies, equipment,
  • Co-ordinate some maintenance & repair works as needed, etc.
  • Support and assist local Site Leader in their activities and responsibilities
  • Manage phone calls and correspondence (e-mail, letters, packages etc.) and all visitors.
  • Maintain an up-to-date travel advisory portal for all international and regional travelers
  • Coordinate local arrangements for all international visitors i.e. hotel booking, transfer, meeting schedules etc.
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Support budgeting process
  • Assist colleagues whenever necessary
  • Coordinate office activities i.e. celebrations, employee events etc.

 

 

 

Education Requirements

  • Proven experience as an office manager, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures, basic HR and accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • GCSE or A level qualification; BSc/BA in office administration or relevant field is preferred
  • 3-5 years previous experience

#LI-DB1




Benefits offered are described:  AMD benefits at a glance.

 

AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law.   We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective laws throughout all stages of the recruitment and selection process.

Benefits offered are described:  AMD benefits at a glance.

 

AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law.   We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective laws throughout all stages of the recruitment and selection process.

Description

AMD is looking for a professional and experience Office Manager to manage the day to day operations of our office in Munich. The ideal candidate will be well versed in local practices, self-driven, task oriented person who enjoys working on changing tasks and requirements in a multi-cultural environment. The office manager will be well organized, self-driven, with excellent verbal and written communication skills

 

 

 

Responsibilities

 

  • End to end completion of all administration tasks and compliance to local legislation and practices
  • Align and partner with our central functions in our EMEA HQ i.e. HR, Finance, Purchasing, IT, Facilities / Security, and Legal
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage relationships with all local providers for Travel, office supplies, equipment,
  • Co-ordinate some maintenance & repair works as needed, etc.
  • Support and assist local Site Leader in their activities and responsibilities
  • Manage phone calls and correspondence (e-mail, letters, packages etc.) and all visitors.
  • Maintain an up-to-date travel advisory portal for all international and regional travelers
  • Coordinate local arrangements for all international visitors i.e. hotel booking, transfer, meeting schedules etc.
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Support budgeting process
  • Assist colleagues whenever necessary
  • Coordinate office activities i.e. celebrations, employee events etc.

 

 

 

Education Requirements

  • Proven experience as an office manager, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures, basic HR and accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • GCSE or A level qualification; BSc/BA in office administration or relevant field is preferred
  • 3-5 years previous experience

#LI-DB1

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