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Administrative coordinator

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Administrative coordinator in Montréal, Canada

  • Ubisoft
  • Full time
  • Intermediate
  • Email
  • Montréal, Canada
  • 29/04/2021
  • Report

The administrative coordinator is responsible of  administrative or operational activities and supports the team in various activities.

What you'll do

  • Manage the calendar and emails;
  • Organize business trip (flights, hotel and transport, etc);
  • Take care of purchases, invoices and expenses;
  • Write emails in English and French;
  • Produce Power Point presentations;
  • Find solutions on diverses problematics
  • Support and help maintain the various planning and monitoring tools, so that they are always up to date;
  • Organize and follow up on meetings, including internal and external partners;
  • Coordinate and produce the necessary support material to ensure a good flow of information with the team (newsletters, distribution lists, etc.);
  • Preparation and ongoing maintenance of the team’s backlog;
  • Assist in the organization of materials and references to be distributed to various partners and departments, internal and external (e.g. documents with watermarks, pdf exports, etc.).

What you bring

  • Being customer-oriented
  • Mange different tasks at the same time
  • Good interpersonal skills, including the ability to work in a team and communicate effectively with various personalities;
  • A good knowledge of the full Microsoft Office suite, especially Excel;
  • Demonstrate autonomy, curiosity, resourcefulness and diligence;
  • Good organizational and follow-up skills, able to manage multiple requests and prioritize them on the fly;
  • Ability to work in a mission critical environment where everything happens quickly;
  • Excellent communication skills, verbal and written, in French and English;
  • Solve simple and common problems and carry out the tasks entrusted to them.


About us

Creating the unknown since 1997. At Ubisoft Montreal, we’re united by a common goal: to enrich players’ lives with original and memorable gaming experiences. We develop iconic franchises that engage millions around the world, like Assassin’s Creed, Far Cry, For Honor, Rainbow Six, Watch Dogs – and, well, we can’t disclose all our secrets just yet.

Our biggest strength is – and always will be – our people: the immensely talented team members surrounding, supporting, and producing the high-quality games that have made our studio what it is today.

When you join Ubi MTL, you’ll discover a workplace that sparks inspiration and connection: an environment with a variety of voices, identities, backgrounds, experiences, and perspectives. We offer a collaborative space that provides career advancement, a host of learning opportunities, and meaningful benefits centred on well-being. Here, our shared desire to dream big, take risks, and constantly improve contributes to the innovation and boundary-pushing that ultimately leads to our collective success.


At Ubisoft, you can come as you are. We embrace diversity in all its forms. We’re committed to fostering a work environment that is inclusive and respectful of all differences.


Ubisoft is a creator of worlds, committed to enriching players' lives with original and memorable gaming experiences.

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