Administrative coordinator

May 04, 2024
Montréal, Canada
... Not specified
... Senior
Full time
... Office work

The administrative coordinator is responsible of  administrative or operational activities and supports the team in various activities.

What you'll do

  • Manage the calendar and emails;
  • Organize business trip (flights, hotel and transport, etc);
  • Take care of purchases, invoices and expenses;
  • Write emails in English and French;
  • Produce Power Point presentations;
  • Find solutions on diverses problematics
  • Support and help maintain the various planning and monitoring tools, so that they are always up to date;
  • Organize and follow up on meetings, including internal and external partners;
  • Coordinate and produce the necessary support material to ensure a good flow of information with the team (newsletters, distribution lists, etc.);
  • Preparation and ongoing maintenance of the team’s backlog;
  • Assist in the organization of materials and references to be distributed to various partners and departments, internal and external (e.g. documents with watermarks, pdf exports, etc.).

What you bring

  • Being customer-oriented
  • Mange different tasks at the same time
  • Good interpersonal skills, including the ability to work in a team and communicate effectively with various personalities;
  • A good knowledge of the full Microsoft Office suite, especially Excel;
  • Demonstrate autonomy, curiosity, resourcefulness and diligence;
  • Good organizational and follow-up skills, able to manage multiple requests and prioritize them on the fly;
  • Ability to work in a mission critical environment where everything happens quickly;
  • Solve simple and common problems and carry out the tasks entrusted to them.

About us

Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come.

Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves.

When you join Ubi MTL, you’ll discover a workplace that sparks inspiration and connection. We offer a collaborative space that provides career advancement, a host of learning opportunities, and meaningful benefits centred on well-being.

If you are excited about solving game-changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.


At Ubisoft, you can come as you are. We embrace diversity in all its forms. We’re committed to fostering a work environment that is inclusive and respectful of all differences.