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Administrative support & projects management (

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Administrative support & projects management ( in Paris, France

  • Ubisoft
  • Full time
  • Intermediate
  • Email
  • Paris, France
  • 18/06/2021
  • Report

At Ubisoft's International Headquarters, we are recruiting an Executive Assistant for our Brand Portfolio Management team, a new team whose mandate is to steer the strategy of our brands and game portfolio.

This department of over 110 people is located on 6 sites: Paris, Montpellier, Montreal, San Francisco, Shanghai and Malmö.

In this international context, your missions will be:

    1.     Coordination and running of office projects such as : 

    • Legal and budgetary follow-up
    • Management of state subsidy
    • Management of external contractors (NDA, contracts, request for proposals...)
    • Coordination and follow-up of Licences' purchasings

    2.     Office Management : 

    • Office supplies management and purchasing
    • On-boarding / Off-boarding
    • Physical & Digital office

    3.     Organization of events;

    • Coordinate internal events for up to 200 people;
    • Organization of team seminars;
    • You are also the driving force behind the creation of moments of exchange and conviviality (digital or physical depending on the evolution of the sanitary crisis) and you are in charge of organizing those events;

    4.      Assistantship :

    • Schedule management ;
    • Organization, preparation and follow-up of meetings;
    • Logistical support, order and office supply management;
    • Accounting follow-up (invoice validation, management of expense reports); 
    • Travel planning for upper management;

    To be successful in this position, you have significant experience at a similar position acquired in an international context, ideally in the entertainment industry.

    If you feel up to the challenge and can relate to the experience and qualities listed below, then don't hesitate any longer!

    • You are used to manage projects (respect on deadlines, coordination, etc.
    • You are recognized for your interpersonal and communication skills;
    • We know you for your rigor, your sense of organization and your autonomy;
    • You are resourceful. For you, problems don't exist, only solutions; 
    • A strong sense of service and confidentiality are key aspects of your personality;
    • Since this is an international position, you are bilingual in English;
    • You have a perfect command of office tools (Word, Excel, and Powerpoint) and your spelling is impeccable;
    • Your enthusiasm will be an undeniable asset for this position;

    Don’t hesitate and send us your application if you want to join us in this permanent position at our International HQ based in Saint-Mandé.

    Joining Ubisoft means joining a company that sends you all the thrilling vibes and energy you can find in a startup, along with all the perks of a big company! These include

    • Profit sharing
    • 12 RTT (paid days off)/year + 25 days paid leave/year
    • 4 free video games/year (ours of course ;))
    • 1 month paternity & coparent leave
    • A workplace team dedicated to make your daily work experience at Ubisoft the best: Monday morning breakfasts, rest areas, gaming areas, free hot drinks and fresh fruit, discount on a wide range of shows…
    • And that’s naming just a few

    If you are interested in this position and reckon you have what it takes, all you have left to do is send in your application via SmartRecruiters. We will get back to you within 3 weeks and if we think your profile matches the needs for the role, we will organize a 20-30 minutes phonecall, followed up by 2 to 3 interviews as well as a case study.

    We look forward to reading you!!

    Ubisoft offers the same job opportunities to all, without any distinction of gender, ethnicity, religion, sexual orientation, social status, disability or age. Ubisoft ensures the development of an inclusive work environment which mirrors the diversity of our gamers community.

    The position is attached to the International Headquarters.

    Ubisoft

    Ubisoft is a creator of worlds, committed to enriching players' lives with original and memorable gaming experiences.

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