Junior Procurement Support Specialist

Jun 19, 2024
Bucharest, Romania
... Not specified
... Junior
Full time
... Office work

We are looking for a Junior Procurement Support Specialist in the Procurement HQ team, based in Bucharest. Their main mission is to procure all goods and services needed for Ubisoft group activity.

The 3 objectives of the procurement department are: cost reduction, offering a high-quality service to internal clients and mitigate external risks.

Your main role will be to create a link between internal clients and suppliers. You will have to place the orders for goods and services for any of Ubisoft French subsidiaries (Production studios or Business teams), and / or for other Ubisoft subsidiaries around the world.

You will be working in a fast-paced international environment and gain invaluable knowledge and expertise along the way.

Your main mission:

  • Respond to all requests from internal clients (in Peoplesoft/Ivalua, email, Teams)
  • Assist internal clients to define their needs;
  • Set the objectives in term of Quality – Cost – Time;
  • Identify and propose solutions by participating in the sourcing process;
  • Send requests for quotations and conduct quick negotiations with suppliers.
  • Makes sure that Ubisoft approval flow has been respected before placing the order;
  • Check if all contract clauses are respected (if a contract exists) when placing an order;
  • Create a Purchase Order (PO) in the dedicated tool (Peoplesoft or Ivalua) and send it to the supplier;
  • Keep the client updated all the time on the evolution of his order;
  • Establish and maintain closed relationships with the buyers, the warehouse and the accounting teams;
  • Participate in the follow-up of procurement indicators by providing the necessary data;
  • Respect the highest ethical standards with suppliers.

The professional value you bring:

  • College Diploma/ Degree in Economics, Business Administration or a relevant field.
  • Knowledge of tools and processes used in Procurement or similar fields.
  • At least 2 years of experience on a similar role.
  • Very good written and verbal communication skills in English. French is considered a plus.
  • High customer service focus.
  • Excellent communications skills.
  • Well organized, punctual, and assertive.
  • Proactive and able to show initiative.
  • Good team player.
  • Attention to details.
  • Negotiation skills, autonomy, and self-motivation.
  • MS Office package.
  • Knowledge of an ERP.

The personal value you bring:

  • Autonomy and self-motivation.
  • Able to communicate effectively with a variety of internal business partners.
  • Analytical skills, rigor and attention to details.
  • Proactivity, positive approach and team spirit.
  • Strong communication and presentation skills, as you will be working with multiple internal clients.
  • Flexibility and adaptability in a dynamic and fast paced environment.
  • Can-do attitude, with a solution-oriented work mindset.
  • Ethics and Compliance.

What we offer benefits wise?

  1. Meal tickets with the value of 30 RON/day 
  2. Studio offered free days, confirmed on an annual basis for different events  
  3. World Class Bronze free subscription 
  4. Access to private medical system and special subscription rates for family members 
  5. On site medical support 
  6. Life insurance 
  7. Specific financial support for different events in your life 
  8. Study leave 
  9. Christmas/ Easter celebration with a special gift 
  10. Partners’ discounts 
  11. Video games and consoles to borrow 
  12. Access to Ubisoft games via own Uplay account 
  13. Annual development opportunities and access to multiple career paths and technical certifications 
  14. Access to specialized training and books on various related skills 
  15. Opportunities for international mobility and assignments 
  16. Wellbeing program (including physical fitness, mental health, financial education and internal communities) 
  17. A great working environment, with an impressive place to work in our offices in Jiului 8 
  18. Hybrid work (from home/ from office) 
  19. Bookster (borrow books for free, delivered at home or in the office) 
  20. Free fruits and coffee in the office 
  21. On-site cafeteria with special discounts 
  22. Ubisoft bikes, free rental 
  23. Parking spaces for cars, bikes, motorbikes