Office Manager

Apr 20, 2023
Montréal, Canada
... Not specified
... Intermediate
Full time
... Office work

The incumbent of this position will perform administrative duties in support of the various areas of activity of the organization. He/she carries out administrative or operational duties according to specific directives and procedures and provides support for the management team. The office manager also supports the members of management in the organization of corporate events and activities aimed at enhancing the sense of belonging and the engagement of the Hybride staff members.

Full-time daytime position, with occasional attendance at activities held outside of regular office hours. Tasks carried out mostly in-person, alternating between the Piedmont and Montreal studios, travelling between the two as needed, or when necessary.

What you'll do

  • Coordinate and organize corporate activities and/or events and the implement programs aimed at increasing employee loyalty;
  • Animate, organize and coordinate team activities taking place at the Hybride studios;
  • Support the communications team in the implementation and use of internal communications tools;
  • Write, translate and send internal messages, when required;
  • Participate in round tables organized by the management team: take notes, share briefs, follow up with participants, etc. ;
  • Assume administrative tasks related to different activities;
  • Ensure the proper management of both studios;
  • Coordinate all activities relative to the optimization of the studios in compliance with the current health and safety standards;
  • Take inventory of all new equipment;
  • Make and maintain the inventory of promotional items;
  • Assist in receiving and shipping merchandise;
  • Control entries and exits of equipment and packages;
  • Answer calls and greet visitors, when required;
  • Accompany external suppliers and subcontractors during their visit to the studios;
  • Coordinate the receipt and dispatch of letters, parcels and faxes;
  • Perform any other related task.

What you bring

  • Advanced knowledge of Sharepoint and Excel;
  • Good knowledge of Peopledoc;
  • Be customer-oriented (both internal and external);
  • Ability to manage multiple projects at once;
  • Have a good sense of organization and initiative;
  • Possess excellent communication and relational skills;
  • Be comfortable in dealing with members of different hierarchical levels;
  • Possess a sense of urgency, be autonomous and resourceful;
  • Must be bilingual in both French and English;
  • Demonstrate thoroughness and attention to details when performing various administrative follow-ups;
  • Must possess a valid driver's license and have access to a vehicle to be able to travel during the day between the two studios, if necessary.


Founded in 1991, Hybride was the first digital visual effects company established in Quebec. For over 30 years, the Hybride team has been reinventing the VFX industry, one project at a time.

Our passion for innovation and our team’s creativity are recognized throughout the industry and remain the cornerstone of our work philosophy. Our team is comprised of over 200 highly qualified creators working in two creative spaces located in Piedmont, in the Laurentians, and in the Mile-End district of Montreal.

Our repertoire holds prestigious titles such as 300, Avatar, Hunger Games and Jurassic World, as well as in the last 6 instalments of the Star Wars franchise and the new Disney+ high-end TV series, The Mandalorian, The Book of Boba Fett, Obi Wan Kenobi and Andor.

At Hybride, first and foremost, we are good human beings, who value well-being and solidarity. We’re committed to fostering a work environment that is inclusive and respectful of all differences.

You can come as you are. We embrace diversity in all its forms. We’re committed to fostering a work environment that is inclusive and respectful of all differences