About the Position

We are looking for an Operations Coordinator person to join our Shanghai team. You will report to Studio development director. You will perform a variety of duties to support teams. You are the keepers of the company procedure information to team. You also provide the support of travel plan, reimburse, team building, studio decoration and any others assigned by the manager. Come join us!

Responsibilities

• Perform a variety of duties to support department and team objectives

• Provide company procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use 

• Facilitate the onboarding of new hires for both Regular and Contractor; coordinate with Recruiting, HR, IT and managers

• Process reimbursements using the iExpense tool and process Corporate Card reconciliation monthly for the team and studio leadership staff business expenses

• Purchasing – office supplies, team snacks, misc.

• Manage meeting room and manager calendars when requested

• Coordinate meetings and team events and catering

• Plan and coordinate team building events 

• Maintain department common areas and participating in creative sessions to brand these areas

• Coordinate shipping / couriers

• Develop relationships with internal and external partners 

• Extensive travel coordination working with team members & Travel Team and creating travel packages. Processing travel Business Visa

• Perform any other duties as assigned by manager with accountability and responsibility defined before the commencement of these duties

Qualifications

• Excellent verbal and written English

• 3-5 years administrative experience

• Work experience in game/entertainment industry

• Experienced in supporting an executive in MNC

• Good sense in managing an executive’s schedule

• Detail-oriented, multi-tasker, with excellent time management skills

• Manage processes to improve efficiencies on behalf of the team

• Creative, enthusiastic team player