Production Coordinator (New Grad)

Jun 28, 2022
Toronto, Canada
... Not specified
... Junior
Full time
... Office work

On being a Production Coordinator at Ubisoft Toronto

As a Production Coordinator you are responsible for supporting the production team with respect to team members, material, logistical, communication, organizational, scheduling and other follow-up needs.


Type of Position: Permanent, full-time; Toronto, Ontario; Hybrid, flexible work environment


The daily life of a Production Coordinator at Ubisoft Toronto

  • Ensure that the various planning, communication and tracking tools are properly implemented and updated;
  • Responsible for putting together documentation packages required to go through all the approval & certification process phases with first parties;
  • Follow-up with the managers and update the staffing plans for the project team;
  • Follow-up with the managers and update the project budget and track expenses;
  • Coordinate and create the means required to ensure the proper flow of information throughout the project (e.g. newsletters, mailing lists, etc.);
  • Organize the team meetings or other types of meetings whenever necessary to keep the team updated with the status of the project;
  • Keep the various project organization tools up to date(including project organization flowcharts and timelines);
  • Manage certain aspects of production and special projects (e.g. organize playtests, obtain age ratings certificates, follow-up on legal questions & approvals etc.) whenever necessary;
  • Coordinate the travel needs of project team members;
  • Manage the inventory and coordinate technological support for the production team (e.g. printers, test/dev kits, computers, screens, TVs, software, etc.);
  • Setup and manage floor plans & seating organization when work teams are moved, merged and/or restructured;
  • Coordinate, place and follow-up on project-related external orders (e.g. material, food, posters, gifts, etc.);
  • See that new employees are properly integrated;
  • Carry out all other related tasks.


What it takes to make it

  • Diploma or Degree in Project Management/Administration or any other equivalent training;
  • Relevant experience in a similar position, as a multimedia project coordinator or any other relevant experience considered an asset;
  • Extensive knowledge of the Microsoft suite, including project management tools (Microsoft Project);
  • Excellent presentation, organization, time management, and cross-department communication skills;
  • Ability to quickly adapt to change and work effectively under pressure;
  • Strong negotiation, mediation and conflict resolution skills;
  • Self-disciplined and proactive approach to work.

We know that skills and competencies show up in different forms and can be based on different experiences, that\'s why we strongly encourage you to apply even though you may not have all the requirements listed above. 

Life at Ubisoft

At Ubisoft Toronto, we look for people who are excited to create the future of games in one of the most diverse cities in the world. We believe that embracing our individuality helps us build stronger creative teams and develop better games for all players. 

When you’re a member of our team, your professional development is a priority. You’ll have opportunities to be challenged, learn and grow in your role. Pushing the boundaries of what’s possible within game development while working with Ubisoft’s most powerful technologies – from game engines to performance capture and more. Annual performance reviews and salary increases will help you further your career and grow with our studio. We also offer hybrid remote work options, six weeks of vacation for all employees, an enhanced parental leave program, a comprehensive health benefits package, generous RRSP matching, industry education support, training and career development.  

We celebrate the big and small moments together – with virtual events, get togethers, giveaways and more. In addition to our “right to disconnect” philosophy, the studio offers a variety of health and wellness initiatives including yoga, an on-site gym, flexible work hours, and other programs to create a better, sustainable work environment for our teams.

We encourage you to read our Code of Conduct prior to applying. It is our collective responsibility at Ubisoft Toronto to maintain a respectful and inclusive work environment, and be the best possible place to work and grow. Knowing and respecting our Code of Conduct’s principles and guidelines is key to achieving that goal.


Join Us!

At Ubisoft Toronto, we believe diversity is our studio’s biggest strength. We’re committed to creating an inclusive workplace that reflects the diversity of our player community, is inclusive and respectful of the individuality of our team and embodies our core values – trust, integrity, excellence and care. 

We encourage applications from Indigenous people, racialized people, neurodivergent people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. 


If this sounds like your kind of studio, what are you waiting for?  

Ubisoft Toronto is committed to providing accommodations for accessibility upon request.  

We thank you for your interest, however, only those candidates selected for an interview will be contacted. No agencies please. 


Additional Information 

All your information will be kept confidential according to EEO guidelines. 

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